Yoga Studio Software
Free migration from your current system
24-hour human chat support
Cancel anytime
Trusted by yoga, fitness and wellness studios across the UK, USA and beyond.
Rated 4.8 on G2
4.9 on Capterra
Problems Gymflow Solves
Sound Familiar?
We hear the same things from yoga studio owners every week.
“Between the subscription and the payment fees, I’ve lost track of what it costs.”
One flat monthly price. No commission, no markup on payment processing.
“My workshops and privates sit outside my class timetable.”
Classes, privates, workshops and courses in one schedule and one checkout.
“New students give up before they’ve even booked.”
Sign up, sign the waiver, buy and book in one flow, in your own app.
“I’d switch, but moving everyone across scares me.”
We migrate your students, memberships and packs for free.
“When something goes wrong, support takes days to reply.”
Real people on 24-hour chat, plus your own account manager.
Gymflow was built to fix exactly this.
Weekly Timetable
Yoga Studio Scheduling Software Built Around Your Weekly Timetable.
Set up your week once and let students book themselves. Gymflow runs your recurring classes, keeps count of every space, and lets students top up without leaving the booking.
Recurring classes
Build your Vinyasa, Yin and Hatha timetable once and it repeats every week.
Capacity that matches your room
Cap each class at the number of mats you can fit.
Book from anywhere
Students book from your app or straight from your website.
Your booking rules
Choose how far ahead students can book and how much notice they must give to cancel.
Buy and book in one go
Students without enough credits buy a pack inside the booking, so the sale isn’t lost.
Sell
Class Packs, Memberships and Intro Offers That Just Work.
Sell unlimited plans, class packs and drop-ins side by side. Gymflow tracks every credit and renewal, so you’re not checking spreadsheets before class.
Intro Offers
“2 weeks unlimited for new students”, limited to one per new student so regulars can’t reuse it.
- One per new student
Courses & Workshops
Courses, Workshops and Privates, Alongside Your Classes.
Your weekend workshop, six-week beginners’ course and one-to-ones live in the same calendar as your classes. Students find and buy them in the same place they book everything else.
Courses
Sell a multi-week course as one purchase, and students are booked into every session automatically.
Workshops
Run one-off workshops and special events with their own price and capacity.
Privates
Students book one-to-ones against each teacher’s real availability.
Room rental
Rent your studio to independent teachers and see their bookings in the same calendar.
Waitlists
Fill Every Mat, Even After a Late Cancel.
When someone drops out, Gymflow fills the space for you. Until close to class time, the waitlist works as a fair queue and books the next student in line automatically. Inside the opt-in window you set for each class, everyone waiting is notified and the first to claim the space gets it, so nobody is booked in at the last minute without knowing.
A Fair Queue First
Until close to class, the next student in line is booked automatically and notified. Students can see their place in the queue.
First to Claim, Close to Class
Inside the opt-in window, everyone waiting is notified and the first to claim gets the space, so nobody is booked in without knowing.
Set Per Class
Choose the opt-in window for each class, from one hour up, so classes that are harder to fill at short notice get longer.
Late Cancels & No-Shows
Late Cancels and No-Shows, on Your Terms.
Decide how close to class a cancel counts as late, and Gymflow applies your rules the same way for every student.
Before your window
Cancel freely
Students cancel in the app and their credit goes straight back.
Inside your window
Late cancel
The credit isn’t returned, and any late-cancel fee is taken before the student cancels. You can waive it whenever you like.
Class starts
No-show
Mark a no-show from the class list and charge your fee in one click.
Cancelled a class?
Cancel a class and every student’s credit goes straight back.
Your rules, applied the same way for every student.
Window shown at 12 hours as an example; each studio sets its own.
New Students
Help New Students Find Their Next Class.
A new student’s first few classes set the tone. Gymflow shows you where each one is, so you can welcome them in person or send the right nudge.
Bought but not booked
See who has bought an intro offer but hasn’t booked their first class yet.
Came once, not since
Spot students who attended but haven’t booked again.
Message them your way
Email, SMS or push to one student or a whole group, from inside Gymflow.
Automatic welcome emails
A welcome when they buy and a confirmation when they book, sent for you.
Send a message
One student
Everyone
SMS
Push
Recently sent
SMS · Attended once
“Lovely to see you on Tuesday. Saturday’s 9am Hatha has spaces”
Push · Bought, not booked
“Your intro offer is ready. Book your first class in a tap”
Email · New students
“Welcome to the studio, here’s what to bring to your first class”
Branded Members App
Yoga Booking Software With Your Studio’s Name on It.
Your students download an app with your name and logo from the App Store and Google Play. No marketplace showing them other studios, just your timetable.
Book classes, workshops, courses and privates in a few taps
Buy class packs, memberships and intro offers
Join waitlists and claim a space the moment one opens
Sign your waiver before their first class, stored with the date
Book from your website too, with your timetable embedded on your own site
Teachers & Staff
Yoga Studio Management Software That Looks After Your Teachers Too.
Whether your teachers are employed or freelance, Gymflow keeps cover, pay and permissions simple.
Staff app
Manage the day from your phone, not just the front desk.
Support
Real People, Even When You’re Mid-Class.
No chatbots and no ticket queues. When something comes up between classes or late at night, a real person answers.
24-hour human chat
Message us any time and talk to a person.
Your own account manager
One named contact who knows your studio.
Unlimited video calls
Set up a new course, plan a launch or talk something through, as often as you like.
Rated 4.8 on G2 and 4.9 on Capterra, with customer support the thing reviewers mention most.
Pricing
Flat Pricing. No Lock-In. No Commission.
You shouldn’t need a calculator to work out what your studio software costs.
First month free
Try everything with your real students before you pay.
No lock-in contract
Cancel any time with 30 days’ notice. No exit fees.
No commission
We never take a cut of your bookings or mark up your payment processing rates.
Flat monthly price
One price with the features included, not a menu of add-ons.
Free Migration
Switching Systems? We’ll Move Everything for You, Free.
Whether you’re on Mindbody, Glofox, WellnessLiving or any other booking system, our team migrates your studio for free. Moving shouldn’t mean starting again.
Tell us what you use today and we plan the move with you on a video call, including how recurring payments come across.
We migrate your students, packs and timetable, and you check everything before it goes live.
Your students get an invite to your new app and pick up where they left off. We train your team as part of setup.
What comes across
Your students keep the classes they’ve paid for.
Student profiles and leads
Recurring and prepaid memberships
Class packs and remaining credits
Your timetable, classes and appointment types
Not sure what will move from your current system? Talk it through with our team.
Success Story
“A Fantastic Booking App.”
Diane, a fitness business director in the UK, switched to Gymflow from Classfit. She wanted a more user-friendly app, a flat fee and an app she could make her own.
She found setup as simple as it could be. Her clients love the app, and when she has a question, support is quick to respond.
Read More Success Stories
“I’ve used a number of other booking apps in the past and found the UX clunky and unnecessarily complex. GymFlow is well laid out, easy to navigate and aesthetically pleasing.”
D
Diane S.
Director · Verified Capterra review
FAQ
Yoga Studio Software FAQs.
The best yoga studio software runs your weekly timetable, sells packs, memberships and courses, and gives students a simple app. Gymflow does all of this with one flat monthly price, no lock-in contract and 24-hour human support.
Yes. Classes, privates, workshops and courses sit in one Gymflow calendar, and students book them all from your app or website.
Yes. Sell a multi-week course as one purchase in Gymflow and students are booked into every session automatically. One-off workshops work the same way.
Yes. You choose whether a pack covers group classes, privates or both.
Gymflow books the next student in line automatically until close to class time. Inside the opt-in window you set for each class, everyone waiting is notified and the first to claim gets the space.
Yes. A late cancel doesn’t get its credit back, and your late-cancel fee is charged automatically. No-show fees are charged when staff mark the no-show.
Yes. Gymflow shows and exports the classes each teacher taught for any period, so you can work out pay.
Yes. Your studio gets a branded app on the App Store and Google Play with your name and logo, and no marketplace of other studios.
No. Gymflow charges one flat monthly price, with no commission on bookings and no markup on payment processing. See our pricing page for current plans.
Yes, for free. We migrate student profiles, memberships, class packs with remaining classes and your timetable from Mindbody, Glofox, WellnessLiving and other systems.