Sports Club Management Software
Free migration from your current system
24-hour human chat support
Cancel anytime
Trusted by golf studios, tennis and multi-sport facilities in the UK and USA.
Rated 4.8 on G2
4.9 on Capterra
Problems Gymflow Solves
Sound Familiar?
We hear the same things from sports club owners and managers every week.
“I spend my evenings taking court bookings over the phone.”
Members see what’s free and book and pay in your app, any time.
“The same few people grab every prime-time slot.”
Booking windows and booking limits keep prime time fair.
“Someone booked the full pitch when half was already taken.”
Linked spaces block each other, so a full and half booking can’t clash.
“The coach turned up and there was no court free.”
Lessons only book when the coach and the court are both free.
“The ‘free’ app takes a cut of every payment.”
One flat monthly price. No commission, no markup on processing.
Gymflow was built to fix exactly this.
Courts, Bays & Pitches
Book Every Court, Bay and Pitch Without the Phone Calls.
Set up each space once and members book it themselves, from your app or website. Split a pitch or court into halves or quarters and Gymflow keeps them in step, so a full booking blocks both halves and a half booking blocks the full space.
Coaching & Courses
Coaching That Books the Coach and the Court Together.
Lessons only appear when both the coach and the space are free, so nobody turns up to a full court. Coaches set their own hours and members pick who they want to book with.
Lessons
One-to-one and small-group coaching
Coach plus court
A padel lesson or golf session needs both, so Gymflow checks both.
Coach availability
Each coach sets their hours; members choose a coach or take the first free.
Regular weekly slots
Staff set up a member’s standing lesson or bay time to repeat each week.
Courses
A whole course, sold as one booking
Create your own courses with the sessions, dates and price you choose, and sell each one as a single booking.
Beginner Course
6 weekly sessions · Tuesdays 19:00
Wk 1
Wk 2
Wk 3
Wk 4
Wk 5
Wk 6
One booking covers every session
Sell
Sell Memberships, Packs and Pay-as-You-Play From One Place.
Sell the way your club already does and let Gymflow track every credit, renewal and instalment.
Memberships
Monthly rolling, annual or seasonal passes, with bay or court credits included.
- Billed automatically
- Credits included each period
Booking Rules
Keep Prime Time Fair, Without Policing the Calendar.
Set your rules once and Gymflow applies them to every booking. Use one set for the whole club or different rules for each session type.
Your rules, applied every time, so nobody on the desk has to say no.
Padel Bookings
Applies to: all courts
Booking window
How far ahead members can book
7 days ahead
Booking limits
Number of upcoming bookings a person can hold at one time
2 at a time
Notice periods
Stop last-minute bookings where you need set-up time
2 hours
Cancellations and no-shows
Your window and penalty, applied automatically
24 hours · fee applies
Failed payment recovery
Collect Every Payment Without Chasing Members.
When a card payment fails, Gymflow retries it, tells the member, and pauses their bookings and access until they pay. They pay in the app in seconds and everything switches back on.
Four retry attempts, scheduled automatically
Day 1, then two, three and seven days after the last attempt
Bookings and access pause straight away until it’s paid
And when a retry doesn’t land
One overdue report
See each failure reason, then collect, waive or write off.
Members settle in the app
Members pay the balance or update their card in the app, and they’re back in instantly.
Card, wallet or bank payment
Retries and one-off settlements run on the payment method the member has saved.
Card
Apple Pay
Google Pay
Link
Bank Payments
Branded Members App
Your Club’s Own App, Not a Marketplace.
Members download an app with your name and logo from the App Store and Google Play. No marketplace listing other venues, just your courts, bays and sessions.
Book courts, bays, pitches and lessons in a few taps
Buy memberships, session packs and courses
Pause, upgrade or cancel within the rules you set
Sign waivers and terms before their first booking
Get reminders and updates by push, email and SMS
Door Access
Let Booked Players In, Even When the Desk Is Empty.
Access by booking or membership: 24/7 or set days and hours.
App, fob or card: for members with or without a smartphone.
Switches off automatically: when a membership is paused, cancelled or overdue.
Check-In Pass: no door hardware? Members show a live digital pass at the desk.
Access logs: every entry recorded, with automatic check-ins.
See how door access works with Gymflow
Staff & Reporting
Give Every Coach and Receptionist the Right Access.
Owners, managers, reception and coaches each get a role with the right permissions, on the web or the staff app. Run more than one venue from one account.
Staff app
See who’s in and open doors remotely from a phone.
Support
Real People, Day or Night.
No chatbots, no ticket queues, no waiting days for a reply. When something comes up on a Saturday morning or late at night, a real person answers.
24-hour human chat
Message us any time and talk to a person.
Your own account manager
One named contact who knows your club.
Unlimited video calls
Set up a new court, course or membership with us, as often as you like.
Rated 4.8 on G2 and 4.9 on Capterra, with customer support the thing reviewers mention most.
Pricing
Flat Pricing. No Lock-In. No Commission.
You shouldn’t need a calculator to work out what your club software costs.
First month free
Try everything with your real members before you pay.
No lock-in contract
Cancel any time with 30 days’ notice. No exit fees.
No commission
We never take a cut of your bookings or mark up your payment processing rates.
Flat monthly price
One price with the features included, not a menu of add-ons.
Free Migration
Moving From Spreadsheets, Phone Bookings or Another System? We’ll Move Everything for You.
Switching shouldn’t mean starting again. Our team migrates your club for free.
Tell us what you use today and we plan the move with you on a video call, including how card payments come across.
We migrate your members, packs and schedule, and you check everything before it goes live.
Your members get an invite to your new app and pick up where they left off.
What comes across
Your members keep the sessions they’ve paid for.
Member profiles
Active memberships
Session packs and remaining credits
Your schedule of sessions and lessons
Not sure what will move from your current system? Talk it through with our team.
Success Story
“From Start to Finish, the Whole Process Has Been Fab.”
Sally runs leisure administration and marketing at a UK sports centre that moved to Gymflow from another provider. Members now book classes and facilities online, and new members sign up through an online platform.
She says the customer service and the software have made the business run more smoothly, the data dashboard helps with analytics, and Gymflow costs much less than their last provider.
Read More Success Stories
★★★★★
“The customer service and the software itself have really helped us create a smoother process for our business and improve what we can offer our customers.”
S
Sally O.
Leisure Administration & Marketing Co-ordinator · Verified G2 review
FAQ
Sports Club Management Software FAQs.
Software that runs the day-to-day of a club or facility in one place: bookings, memberships, payments and member communication. Gymflow is built for facilities that sell court, bay or pitch time, coaching and memberships.
Yes. Members see what’s free and book and pay in your branded app or on your website.
Yes. Split any space into halves or quarters. A full booking blocks both halves, and a half booking blocks the full space.
Yes. A lesson only appears when both the coach and the space are free.
Set a booking window and cap how many bookings each member can hold. Gymflow applies the rules automatically.
Yes. Sell a course as one booking, or put a session pack on a payment plan with weekly or monthly payments.
Yes. One person pays and each linked family member gets their own entitlements. Your team links the accounts.
No. Gymflow is for clubs and facilities that sell court, bay or pitch time, coaching and memberships, not team or league administration.
Some apps are free to use. Check what they charge on each payment and whether you can take your data with you. Gymflow is one flat monthly price with no commission, and your first month is free.
No. There is no lock-in contract. Cancel any time with 30 days’ notice, with no exit fees.
Yes, for free. We migrate member profiles, active memberships, session packs with remaining credits, and your schedule.