Pilates Studio Software
Free migration from your current system
24-hour human chat support
Cancel anytime
Trusted by Pilates and reformer studios in the USA, UK, Australia, Canada and all around the globe.
Rated 4.8 on G2
4.9 on Capterra
Problems Gymflow Solves
Sound Familiar?
We hear the same things from studio owners every week.
“My clients keep messaging me because they can’t book.”
A branded app so simple your clients book, pay and join waitlists on their own.
“The price went up again, and every feature is an add-on.”
One flat monthly price. No surprise increases, no add-on menu.
“I’m stuck in a contract I can’t get out of.”
No lock-in contract. Stay because it works, not because you have to.
“Support is a chatbot, and it takes days to hear back.”
Real people on 24-hour chat, plus your own account manager.
“Late cancels leave reformers empty and I lose the money.”
Automatic waitlists and late-cancel fees that fill the spot or cover the cost.
Gymflow was built to fix exactly this.
Classes & Privates
Reformer Classes, Mat and Privates in One Schedule.
Most Pilates studios run group classes and one-to-ones side by side. Gymflow handles both, so you never juggle two systems or work around a tool built for gyms.
Group classes
Set capacity to match your reformers, run recurring schedules, and let clients book from the app.
Private sessions
Clients book one-to-ones against your instructors’ real availability.
Instructor availability
Each instructor sets their own hours, so privates only land when they can teach.
Room rental
Rent your studio or reformers to independent instructors and track their bookings in the same calendar.
Waitlists
Automatically Fill Every Spot From the Waitlist.
When someone drops out, Gymflow fills the spot for you. The waitlist moves people up in order automatically to start. Closer to class time it switches to opt-in, so the spot goes to whoever can actually make it. The perfect balance of fairness and filling every slot.
Automatic Waitlist Queue
The next client in line moves into the class and gets a notification. Clients can track their position live in the app.
Opt-in Waitlist
Everyone on the waitlist is notified and the first to claim gets the spot, so nobody is booked without saying yes. Great for filling last minute openings.
Customisable Settings For Your Studio
Choose when you enable each waitlist method to maximise bookings for your studio.
Cancellations & Booking Rules
Late Cancels, No-Shows and Booking Rules, Handled.
Set your own cancellation window and choose the penalty: a fee, a lost credit, or both. Gymflow applies it automatically, so you don’t have to chase anyone or have awkward conversations at the front desk.
Late cancellations
Cancel in time and the credit comes back. Cancel late and your penalty applies on its own.
No-shows
Staff record the missed booking and choose whether to apply your no-show fee, so you can still handle an exception personally.
Booking limits
Set a maximum number of upcoming bookings per client, so one person can’t hold too many places at once.
Your rules, applied every time, without you lifting a finger.
Booking rules
Reformer classes
Applied automatically
Cancellation window
12h before class
Late cancel: lose the credit
Late cancel: charge a fee
No-show: charge a fee
Staff choose
Max upcoming bookings
6 per client
Sell
Class Packs, Memberships and Intro Offers That Just Work.
Sell the way your studio already does, and let Gymflow track every credit and renewal for you.
Intro Offers and Trials
Run trial offers like “3 classes for £30” or “first week free” to fill quieter slots, then follow up with a conversion offer that turns first-timers into members.
- Limit offers to new clients, or to a set number per person
- Promo codes: run advanced offers with the conditions you choose
Client Communication
Reach Every Client by Email, SMS and Push.
Send a quick message to one client or an announcement to your whole studio, without leaving Gymflow or copying numbers into your phone.
Welcome emails, schedule changes, newsletters and offers.
SMS
Last-minute changes that need to be read straight away.
Push notifications
Instant alerts straight to your branded app.
One client or everyone
Message a single client or send in bulk to your whole client list.
Send a message
One client
Everyone
SMS
Push
Recently sent
SMS · Tuesday 7am class
“Tomorrow’s 7am reformer has moved to 8am”
Push · Waitlist
“A spot just opened in Saturday’s 9am class”
Email · New clients
“Welcome to the studio, here’s what to bring to your first class”
Branded Members App
Your Studio’s Own App, Not Ours.
Your clients download an app with your name and logo, straight from the App Store and Google Play. No marketplace showing them other studios, no confusing logins, just your schedule.
Book reformer classes, mat classes and privates in a few taps
Buy class packs, memberships and gift cards
Join waitlists and get notified the moment a spot opens
Sign waivers and terms before their first class
Get reminders and updates by push, email and SMS
Support
Real People, Day or Night.
No chatbots, no ticket queues, no waiting days for a reply. When something comes up mid-class or late at night, a real person answers.
24-hour human chat
Message us day or night and talk to a person.
Your own account manager
One named contact who knows your studio.
Unlimited video calls
Set up a new class pack, plan a launch or just talk something through, as often as you like.
Rated 4.8 on G2 and 4.9 on Capterra, with customer support the thing reviewers mention most.
Pricing
Flat Pricing. No Lock-In. No Commission.
You shouldn’t need a calculator to work out what your booking software costs.
First month free
Try everything with your real clients before you pay a penny.
No lock-in contract
Cancel any time with 30 days’ notice. No exit fees.
No commission
We never take a cut of your bookings or mark up your payment processing rates.
Flat monthly price
One price with the features included, not a menu of add-ons.
Free Migration
Switching From Mindbody, Glofox or Another System? We’ll Move Everything for You.
Moving systems shouldn’t mean starting again. Our team migrates your studio for free.
Tell us what you use today and we plan the move with you on a video call.
We migrate your clients, packs and schedule, and you check it before anything goes live.
Your clients get an invite to your new app and pick up where they left off.
What comes across
Including the history members care about.
Users, leads and staff records
Recurring and prepaid memberships
Class counts and milestones
Booking packs and remaining credits
Schedule, classes and appointment types
Waivers and member documents
Not sure what will move from your current system? Talk it through with our team.
Success Story
A Studio That Opened on Gymflow, and Hasn’t Looked Back.
The Reformer Pilates Studio in Sheffield, UK opened its doors in August 2025, launching on Gymflow from day one. Owner and instructor Abbie runs reformer classes, with members booking through the studio’s own branded app.
Abbie describes a setup that lets her focus on teaching rather than admin. Members find the app simple to use, and when she needs help, the Gymflow team responds quickly, even at weekends. Her feature suggestions are taken on board and built into the product.
Read More Success Stories
★★★★★
“I’ve never had support like it. The app is simple for my members, and every suggestion I’ve made has been listened to.”
Abbie Parker
Owner, The Reformer Pilates Studio
FAQ
Pilates Studio Software FAQs.
Look for software that handles group reformer classes and privates in one place, fills late cancels from a waitlist, and gives clients a simple branded app. Gymflow does all three, with no lock-in contract and 24-hour human chat support.
Yes. Group classes and privates sit in one schedule, and private bookings follow each instructor’s availability.
When a spot opens, clients move up automatically in order. Closer to class time it switches to opt-in, so the spot goes to whoever can make it. You set the timings.
Yes. Set your own cancellation window and charge a fee, take a credit, or both. Gymflow applies it automatically.
Yes. Your studio gets a branded app on the App Store and Google Play with your name and logo.
No. There is no lock-in contract, your first month is free, and you can cancel any time.
No. We don’t charge commission on bookings or add extra fees on top of payment processing.
Yes, for free. We migrate client profiles, memberships, booking packs with remaining class counts, and your schedule.
One flat monthly price with no add-ons. See our pricing page for current plans.