Health Club Management Software
Health Club Software That Runs the Whole Club.
Not just the gym floor. Gymflow connects memberships, billing, booking and door access across your pool, spa, courts and studios, so members get the experience they pay for and your front desk gets time back.
Built for independent health clubs, athletic clubs and country clubs.
4.8/5 on G2
4.9/5 on Capterra
The Problem
Your Club Has Outgrown Its Software.
Most health clubs run with the complexity of a big chain, on tools built for a single gym floor.
Flexible Memberships
Family, Joint, Corporate & Off‑Peak Memberships.
A couple joining together needs a different plan from someone who only trains on weekday mornings. Set the plans, billing and access rights that suit your club.
Family & Joint
Link several people to one membership, with a primary member paying the bill. Each person gets their own entitlements, including any booking credits on the plan.
Primary member pays
Corporate Rates
Set up company-paid memberships where the business covers its employees. The company shares a private sign-up link with its employees, so corporate plans stay out of your public online offers.
Company pays
Off-Peak & Full-Facility
Give each plan its own access schedule and included services, and add class or appointment packs where they’re part of the offer.
Set access hours
Packs included
Tiered Access
Control Facility Access by Membership Tier.
Gym-only and full-facility members shouldn’t open the same doors. Connect each tier to the areas it includes, from the gym floor to the pool, spa and sauna.
Doors by plan
With our supported door-access integrations, choose which doors each membership opens.
Access hours
Off-peak members get in during the hours you set, and no others.
Entry through the app
Members use the app to enter, so your team has fewer separate access records to maintain.
Explore gym access control
Payments
Every Payment Your Club Takes, In Person and Online.
Memberships, café drinks, retail and PT packs all run through Gymflow. Every purchase lands on the member’s account, wherever it was taken.
Recurring membership billing
Monthly and annual dues and joining fees collect on their own, by card or Direct Debits & ACH Payments.
Front desk & point of sale
Sell café, retail and add-on packs on a payment terminal, with every sale saved to the member’s account.
Online and in-app payments
Members buy plans, bookings and products on your website or app, at member prices where you set them.
Failed payment recovery
Failed payments retry automatically, and overdue emails let members update their card or settle up in the app.
Card
Contactless
Apple Pay
Google Pay
Direct Debits & ACH Payments
Across the Club
Built for Every Part of Your Club.
Whether you call it a health club, an athletic club or a country club, every area runs from the same system.
Multi-Site
Built for Multi‑Site Clubs and Growing Chains.
From two sites to a national chain, every club runs on one system. Members move freely between locations, and every team sees exactly what it needs.
Cross-club door access
Members open the doors at any club their plan includes.
Cross-club bookings
Book classes, courts and appointments at any site from one app.
Staff roles & permissions
Control who can see and change what, by role and by club.
Regional managers
Give area leads access to the clubs they oversee, and only those.
Data migration
We Move Your Club’s Data For You.
Moving a whole club feels risky when you don’t know what will move or who will check it. We migrate from any system, so your team never rebuilds a member record or membership by hand.
Export from whatever you use today and send us your members, leads and memberships across every part of the club.
Our team checks the files and imports them, including visit history and milestones, so members keep their records and your team rebuilds nothing.
We verify the result with you before you go live, usually one to three days after your files reach us.
What comes across
Including the history members care about.
Members, leads and staff records
Recurring and prepaid memberships
Visit history and milestones
Booking packs and remaining credits
Classes, courts and appointment types
Waivers and member documents
FAQ
Health Club Software Questions.
Check our frequently asked questions.
Yes. Door access is set by zone and by membership tier, so gym-only, full-access and off-peak members each get the right entry automatically, and a lapsed payment restricts access until it clears.
Yes. With a supported access integration configured for the facility, a class or appointment booking can grant entry during its access window. That lets you offer booking-based entry as well as membership access.
No. Each linked member receives their own allocation. If a shared membership includes five classes per month, each person receives five. The primary member pays for the shared membership.
That depends on its compatibility with our supported access integrations. Show us your current hardware and the areas you want to control, and we’ll explain the available setup before you commit.
Yes. Members book classes, courts, pool lanes, treatments and lessons from the members app, and each booking checks their membership first.
Yes. Family, joint and corporate memberships sit alongside off-peak, junior and senior plans, with joining fees, freezes and upgrades.
Yes. Memberships can cover one club or all clubs, with door access and bookings working across every site.
Yes. Front-desk, café and retail sales can be charged to the member’s account so all spend sits in one place.
Send us an export from your current system and our team imports and checks it. We verify the result with you before you go live.
It depends on the size of your club and how many facilities you run. We agree a plan with you during onboarding.
Yes. Whatever your club is called, if you run multiple facilities under one membership, Gymflow is built for how you operate.