Effortless Fitness Studio Management Software
Classes, appointments, memberships, payments and connected door access in one system. Your team stops chasing admin, and your members book, buy and manage their own accounts.
30 Days Free | No Minimum Contract Term
4.8/5 on G2
4.9/5 on Capterra
99% customer satisfaction
slot-s1-dashboard-base — Staff day view / dashboard, desktop base layer (P0 #1) — 565×353
slot-s1-booking-card — Floating booking notification card, own layer (P0 #1) — 280×105
slot-s1-phone-membersapp — Phone frame, Members App home (P0 #2) — 220×476
Everything Your Studio Needs To Keep Moving
Your software should fit the way your studio works. It shouldn’t force a class-based business into a generic gym setup or leave your staff copying information between disconnected systems.
Class-Based By Default
We built Gymflow for independent studios, boutique fitness businesses and small multi-site operators. Set up group classes, appointments, recurring memberships, trials and credit packs without building a workaround for every offer.
One Day View For Your Team
Your team sees the day in one place: what’s booked, who’s coming and what needs attention.
Members Serve Themselves
Members book and buy without calling or emailing staff.
See how your timetable, memberships and payments work together.
Fill More Classes With Less Admin
An empty space in a class is lost revenue, especially when someone cancels close to the start time. We keep the class journey simple:
Create a recurring class, capacity and credit cost.
Publish the live timetable to your app and website.
Let members book or join the waitlist.
When someone cancels, we automatically book the next eligible member from the waitlist up to one hour before the class starts. After that, your staff can fill the space by hand.
The result is a timetable your staff can run without checking another diary every few minutes.
slot-s3-state2-timetable-waitlist — Week timetable, base grid + highlighted full class card as its own layer (P0 #3) — 565×353
slot-s3-toast-standalone — Waitlist auto-fill toast, standalone element (P0 #5) — 340×68
Three pinned states, layered: 1 class setup · 2 timetable + waitlist · 3 auto-fill. Motion pass reveals one at a time — remove this caption then.
Appointments use the same connected schedule. Set the trainer or room, availability, duration and booking cost, then let members choose a time that works.
slot-s3-appointments-wide — Appointment setup: trainer, room, duration, cost. Single wide shot, no scroll device (P1 #13) — 16:9
Sell Memberships, Packs And Trials Your Way
Studios rarely sell one simple membership. You may need monthly access, prepaid plans, introductory trials, class packs or appointment credits, often at the same time.
Sell recurring memberships, prepaid plans, trials and credit packs side by side. Choose which classes or appointments each pack can book, then put the offers online for members to buy.
Recurring membership
Prepaid plan
Trial
Class pack
slot-s4-card-recurring — Recurring membership card — monthly access (P0 #6, one of four card variants) — 565×400
[Copy needed] One supporting line for Recurring membership.
Your team can see what each person bought and what they can attend. Members move from purchase to booking without staff rebuilding the same information in another system.
Get Paid Without Spending The Week Chasing
Late and failed payments create two jobs at once. Your team has to recover the money and decide whether the member should still be able to book or enter.
slot-s5-retry-timeline — CODE COMPONENT PaymentRetryTimeline. Scroll-scrubbed SVG, four nodes lighting in sequence: Day 1 → +2 → +3 → +7 — 1170×240
When a membership payment fails, we retry it up to four times. The first attempt runs a day later, then two, three and seven days after the last one. The balance sits in your overdue report throughout.
Switch on the Membership Overdue automation and your member is emailed as well. You decide whether the account keeps its booking and access rights while the balance is outstanding.
Members settle an outstanding balance or update their payment details in the Members App without calling you. Your staff only need to step in when the account needs a decision.
slot-s5-overdue-base — Overdue report table, base layer (P0 #7) — 565×353
slot-s5-overdue-row-highlight — one highlighted row, own layer — 525×44
retry chip 96×28
slot-s5-payment-badges — Card / Apple Pay / Google Pay / Link badge row (SVG, no designer needed) — 1170×56
Members can pay online by card, Apple Pay, Google Pay or Link. Direct Debit is available in selected markets for recurring subscriptions.
Let Members Handle The Simple Stuff
Every routine booking question takes someone away from the floor. Give members the right self-service options and those interruptions start to disappear.
Through the Gymflow Members App, members:
Book and cancel classes and appointments.
Join a waitlist when a class is full.
Pay an outstanding balance.
slot-s6-phone-screen — Members App screen, swaps to match the lit label (P0 #2, P1 #11/12) — 276×598
Update payment and profile information.
Upgrade a membership.
Download receipts.
You choose how much self-service to offer. Members get one branded place to manage their activity, while your team keeps control of the timetable, offers and booking rules behind it.
Open The Door Without Opening The Building
Studios with unstaffed hours need access to follow the membership or booking. A separate door system can leave staff adding codes, removing access and correcting check-ins by hand.
Access follows the membership or the booking. Members use the app to enter, and their access changes with the rules you set.
We connect through PDK in the UK, US and Australia, and Kisi worldwide.
slot-s7-door-state-locked — Door access mobile, ‘Tap to enter’ state (P0 #8 state 1) — 276×598
Two layered states for the 1.2s unlock loop. State 2 hidden until the motion pass — remove this caption then.
slot-s7-access-flow-diagram — membership/booking → Gymflow → PDK or Kisi → door (SVG, no designer needed) — 1170×180
Ready to run your studio with less admin?
More Time For Members. More Time To Grow.
slot-s8-stat-1-members — CODE COMPONENT StatCounter — 10 → 25 new members per month — 370×160
slot-s8-stat-2-admin-hours — CODE COMPONENT StatCounter — 15h → 2h admin per week — 370×160
slot-s8-stat-3-satisfaction — CODE COMPONENT StatCounter — 99% customer satisfaction — 370×160
Satori Women’s Health Club averaged 10 new members a month when Lizzie and Dan took over. After the handover, a move to Gymflow and other changes, sign-ups settled at 20 to 25 a month. With one month bringing 50.
We Move Your Data For You
Changing software feels risky when you don’t know what will move or who will check it. You shouldn’t have to rebuild every member record yourself.
slot-s9-process-path — 3-step connecting line, draws left to right, with the “1–3 days” badge on the line (SVG, no designer needed) — 1170×64
Send Files
Send us your users, leads, recurring memberships and prepaid memberships.
We Import And Check
We check the files and import them, so you are not rebuilding member records yourself.
Verify Together, Go Live
We verify the result with you before you go live, usually one to three days after your files reach us.
Payment methods move separately, and we’ll walk you through that part.
Fitness Studio Software FAQs
Yes. Members use the Gymflow Members App to book classes and appointments, join waitlists and manage their accounts from the same branded app. What each member can book follows the availability, capacity, membership and credit rules you set for that service.
See Your Studio Workflow In Gymflow
Bring your timetable, membership options and access requirements to a demo. We’ll run them through Gymflow and show you which steps disappear.
30 Days Free | No Minimum Contract Term