Effortless Fitness Studio Management Software.
4.8/5 on G2
30 days free, no minimum contract term
4.9/5 on Capterra
99% customer satisfaction
Studio features
Everything Your Studio Needs To Keep Moving.
You didn’t open a studio to spend your evenings chasing failed payments and rebuilding the schedule. Gymflow runs the bookings, memberships and admin in the background, so your time goes into filling classes and keeping members coming back.
Class & Appointment Scheduling
Purpose-built for fitness studios. Classes and appointments work the way you want them, on one unified calendar.
Booking & Waitlist Management
Automated waitlists, custom booking rules and complete self-service, so bookings manage themselves.
Online & In-App Bookings
Members book from your branded app or website, without calling or emailing your staff.
Availability Management
Set availability for trainers, rooms and services once. Every booking respects it.
Automatic Package Tracking
Pack usage tracks itself, so your team can see what each member used and on what.
Trainer Mobile App
Run your business from anywhere with the Gymflow Staff app. Manage members and schedules on the go.
Scheduling
Run A Busy Schedule With Less Admin.
A full timetable shouldn’t mean a full inbox. Gymflow keeps the day moving on its own, and your team steps in only when something needs a decision.
Sort The Day By Trainer Or Room
Switch the calendar into a column per trainer, room or service. Instead of one crowded day, you see exactly who is on and where every session is happening.
Blocked Time Is Visible And Respected
Time off, breaks and unavailable hours are hatched out on the calendar. Nothing can be booked into them, so double bookings stop being an issue.
Every Location In One Account
Switch between clubs from the top bar. Each site keeps its own schedule, services and reports while trainers can work across the whole business.
Filter Down To What You Need
Show classes only, or just booked and attended appointments, then save the view. Your front desk and your trainers can look at the same day differently.
Sell
Sell Memberships, Packs, Products & Gift Vouchers.
Studios rarely sell one thing. Set up recurring or one-time memberships, class and appointment packs, retail products and gift vouchers, then put them all online for members to buy.
Gift Vouchers Members Can Spend On Anything.
Members buy vouchers online or in-club and the recipient gets a code by email. Redeem against any membership, pack or product.
- Any value, bought online or in-club
- Sent by email with a unique code and link
- Redeemable against memberships, packs and products
Door access control
Utilise Every Free Minute With Automated Door Access.
Access is granted by the booking, at fixed times or based on the reservation
Members unlock the door from the app, so quiet hours run with nobody on site
Customise access rules, entry windows and capacity per space
See how gym access control works with Gymflow
Door Access For Bookings
The reservation grants entry. No fobs to hand out, no codes to rotate, no access list to maintain.
Operate with zero staff
Early mornings, late nights and weekends can run unstaffed while members come and go on their own.
Fill your quiet periods
Sell open-gym slots, studio hire and self-guided sessions in the hours your space would sit empty.
Failed payment recovery
We Chase Failed Payments So You Don’t Have To.
When a membership payment fails, Gymflow retries it up to four times intelligently and communicates with the member. Most balances clear on their own, and every attempt is logged.
Four retry attempts, scheduled automatically
Day 1, then two, three and seven days after the last attempt
Most balances recover with no staff involvement
And when a retry doesn’t land
One overdue report
Unpaid balances sit in the overdue report until they clear, with the next retry date against each one. Turn on the Membership Overdue automation and members are emailed too.
Members settle in the app
Members pay the balance or update their card in the Members App. Your staff only step in when the account needs a decision.
Card, wallet or Direct Debit
Retries and one-off settlements can run on card, Apple Pay, Google Pay,Link and Bank Payments.
Card
Apple Pay
Google Pay
Link
Bank Payments
Success stories
More Time For Members. More Time To Grow.
LD
Lizzie and Dan
Satori Women’s Health Club
Members could find classes, book sessions, and navigate the app without asking questions.
A
Andrew
Cannon Beach Fitness
Admin used to take 10 to 15 hours a week. He now spends about two hours a week in the system to run the studio.
Explore more Gymflow success stories
Data migration
We Move Your Data For You.
Changing software feels risky when you don’t know what will move or who will check it. We do the migration with you, so nothing important is left behind.
Export from whatever you use today and send us your users, leads, recurring memberships and package info.
Our team checks the files and imports them, including class counts and milestones, so members keep their records and you rebuild nothing.
We verify the result with you before you go live, usually within three days after your files reach us.
What you can move across
Including the history members care about.
Users, leads and staff records
Recurring and prepaid memberships
Class counts and milestones
Booking packs and remaining credits
Card Payment Methds
Bank Payment Methods
FAQ
Fitness Studio Software FAQs.
Check our frequently asked questions.
Yes. Members book, cancel and join waitlists in your branded members app or on your website. You set the booking rules, cancellation windows and which memberships or packs can book what, and your team keeps control of the timetable behind it.
Gymflow retries the payment up to four times — a day later, then two, three and seven days after the last attempt. The balance sits in your overdue report until it clears, and you decide whether the account keeps its booking and access rights while it is outstanding.
Members can pay by card, Apple Pay, Google Pay or Link. Direct Debit is available in selected markets for recurring subscriptions. Saved details are reused for renewals and retries, and members can update their card themselves in the app.
Yes. Door access is built in, so a booking can grant entry for its own time window and members unlock the door from the app. You can grant access at fixed times or dynamically from reservations, and limit entry times and capacity per space.
Most studios are live in days, not weeks. We import your members, memberships and schedule, and our team sets the account up with you rather than handing you a checklist.
One flat plan at with everything included, no contracts, no user limits and access to all features. There are no complicated tiers to work through. Check the pricing page for current prices.